Wedding guest management

Every guest checked in and seated — without the clipboard.

The all-in-one check-in and seating platform for weddings. Guests scan their own QR at the door, tables never overfill, and you see it all happen live.

Guests scan with their own phone camera — nothing to install, and nothing to hand out at the door.

Live at the doorEvery arrival lands on the dashboard
checkin.myfunweddings.com/dashboard
The EverAfter dashboard showing live check-in progress and table overview
EJ
Emily & James
✓ Checked in Table 6
One scan, whole partyPlus-ones are counted with the invitation.
Any device at the doorPhones, tablets and laptops, side by side.
Every action loggedWho checked in whom, and exactly when.
Your list stays yoursCSV in, CSV out — no lock-in.
Features

Everything the door needs, in one screen.

Built for the 45 minutes when everyone arrives at once — the moment a spreadsheet gives up.

QR check-in

Every guest gets a personal QR code. Scan it with any phone camera — no typing, no scrolling a list with a queue behind you.

Self check-in station

Put a tablet at the entrance and guests find their own name and check themselves in. Their table appears on screen instantly.

Seating that can't overfill

Assign parties to tables and the system refuses to seat 12 people at a 10-seat table — so you find out now, not at the reception.

Live arrival board

See who's arrived, who's pending, and the percentage checked in — updating by itself while multiple staff scan at different doors.

QR codes by email

Send every guest their own QR invitation in one batch. Import your existing list from CSV — columns are matched by header, any order.

No double check-ins

Scan the same code twice and it's blocked, showing exactly when they arrived. Every action is logged — who checked in whom, and how.

How it works

Four steps, start to aisle.

01

Import your guest list

Upload the spreadsheet you already have. Names, parties, categories and tables come across in one go.

02

Send their QR codes

Each guest receives their own QR by email — attached as an image so it works even offline at the venue.

03

Scan at the door

Your team scans with a phone, or guests check themselves in at the station. A party of four takes one scan.

04

Watch it live

The dashboard fills in as people arrive, so you can answer "how many are here?" without counting anything.

The difference

The same guest list, a very different door.

A printed list

How it usually goes

  • Someone runs a finger down 300 names while the queue grows.
  • Two staff mark two copies, and neither one is right by dinner.
  • A table quietly ends up with twelve chairs' worth of guests.
  • "How many are here?" gets answered with a guess.
With EverAfter

How it goes instead

  • One scan checks in the whole party, name and table on screen.
  • Every device sees the same live list — no conflicting copies.
  • Seating refuses to overfill a table, so you catch it in advance.
  • The arrival count is on the dashboard, updating by itself.
Try it yourself

Walk through a real wedding — no sign-up.

Sign in with the demo account below and you'll land in a live event with 13 guests, 8 tables and a full check-in history already in place. Scan, seat, undo — poke at anything.

This is a shared sandbox that everyone uses, so please leave it in one piece.

Email
demo@everafter.com
Password
demo123
Open the live demo
Pricing

One price, everything included.

Pay once per wedding in USD. No subscription, no guest limit, and no feature saved for a bigger tier.

One Event
$120
per wedding · paid once

Everything the door needs for one wedding. No guest limit, no monthly fee, and nothing held back for a bigger plan — there isn't one.

Book your wedding

Send us your date and we'll have your event ready the same day.

✓ No monthly fee ✓ No guest limit ✓ Nothing to install ✓ Setup help over WhatsApp

Running more than one wedding? Tell us how many and we'll put them all in the same account.

FAQ

Questions we get before the big day.

Do guests need to install an app?

No. They show the QR code we email them, or check themselves in at the station — which runs in a normal browser. Nothing to download, on either side.

What if a guest loses their QR code?

Your team searches their name and checks them in manually in seconds. The QR is a shortcut, never a requirement.

Can several staff check guests in at once?

Yes. Your team signs in with the same account on each phone, scans at different doors, and everyone sees the same live numbers — no edit conflicts, no stale view.

What stops someone being checked in twice?

A second scan is rejected and shows when that guest already arrived. Every check-in and undo is written to an audit log.

Can I bring the guest list I already have?

Yes — import a CSV. Columns are matched by their headers in any order, and only the name is actually required.

How are parties and plus-ones counted?

Each invitation carries its party size, so one scan checks in the whole group and your totals count people, not rows.

Is the price really per event?

Yes. $120 covers the wedding you're running, paid once — no monthly charge and nothing renews on its own. Running more than one? Tell us and we'll put them in the same account.

How soon can we start?

Same day. Message us on WhatsApp with your date and guest count, and we'll set up your event so you can import the list straight away.

Ready when you are

Let's get your door running smoothly.

Tell us the date and how many people are coming. We'll set up your event, import your list, and have you scanning the same day.